Version dated: May 2024
NIL Privacy Policy
This Privacy Policy informs you about how we process your personal information if you contact us by other means than using our contact form on the website learning.nil.com or if you appear as a contact person in a contractual relationship between the organization you represent and us.
This Privacy Policy does not include information on how we process your personal data if, for example, you sign up for our newsletter, are an employee or job applicant, use a Contact Us form on the website, and so on. For any such processing of personal data, you will be informed separately in connection with your sign-up or use of the service that causes the processing of your personal data. In Part II below, you may find a reference to the relevant information for such services.
Our processing of personal data in connection with the NIL website’s use of cookies is regulated in our cookie policy. You can access the cookie policy through Part II below.
Regardless of whether you are informed separately about the specific processing of your information, you can always contact us through the contact information below if you have questions about our processing of your personal information or if you want to exercise your rights as a data subject.
We are bound by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”).
We Are the Data Controller – How to Contact Us?
NIL is part of Conscia, a multinational company with legal entities in several countries. For this reason, the Conscia entities listed below are joint controllers for the processing of your personal data collected through cookies.
You can reach us at the following addresses:
| Country | Company Name | Address HQ |
| Denmark | Conscia A/S Conscia Danmark A/S |
Kirkebjerg Parkvej 9, 2. Sal DK-2605 Brøndby Phone: +45 70207780 |
| Germany | Conscia Deutschland GmbH | Otto-Hahn-Str. 18 76275 Ettlingen Phone: +49 7243 5054-4 |
| Norway | Conscia Norge AS | Lakkegata 23 0187 Oslo Phone: +47 24 07 74 44 |
| The Netherlands | Conscia Nederland B.V. | Kampenringweg 47 2803 PE Gouda Phone: +31 88 522 88 22 |
| Slovenia | NIL d.o.o. |
Baragova ulica 5 SI – 1000 Ljubljana |
| Sweden | Conscia Sverige AB | Lindhagensgatan 76
112 18 Stockholm |
For inquiries, our opening hours are Monday – Friday from 8.00 – 16.00.
Data Protection Officer, Point of Contact
Our Data Protection Officer is your point of contact for all matters relating to data protection. Please direct your inquiries to: [email protected]
If you wish to exercise your rights, please contact our DPO directly. For more information about your rights, please see the section “Your Rights as the Data Subject” below.
Purposes and Legal Basis for the Processing of Personal Data
We process your personal information to handle and process your inquiry or complete the customer relationship in relation to which your information is registered.
The processing of your personal data is based on GDPR Article 6 (1) (f). The legitimate interests we pursue are the handling of your inquiry, follow-up, and general customer service.
If you appear as a contact person in a contractual relationship between your employer and us, the processing of your personal data is based on GDPR Article 6 (1) (b). We process your personal data for the performance of the applicable contract.
Recipients or Categories of Recipients of Your Personal Information
In order to process your inquiry, it may be necessary to pass on your information to a company associated with Conscia Group, that is, members of Conscia Group (see table with local legal entities above).
If it is relevant to the processing of your inquiry or for the performance of a contract between your employer and us, we can also pass on your information to partners, that is, authorized dealers as well as subcontractors.
Retention Period
We only store your information for as long as it is relevant, or if there are specific legal reasons, and/or a legal requirement that stipulates a longer storage period like. The criteria used to determine our retention periods include:
- Whether there are statutory retention requirements (for example, accounting or financial requirements).
- The length of time we have an ongoing relationship with you and provide services to you (for example, for as long as you keep using our services) and the length of time thereafter during which we may have a legitimate need to reference your personal information to address issues that may arise.
- The data are still required to assert and exercise legal claims or to defend against legal claims.
- Requirements to defend against cybersecurity incidents.
- Another exception according to Art. 17 Para. 3 GDPR.
Your Rights as the Data Subject
Under the GDPR, you have several rights in relation to our processing of information about you.
If you want to exercise any of your rights, please contact us. Our contact information is provided above.
Your rights include the following:
- Right of access by the data subject
You have the right to access the personal data we process about you. - Right to rectification
You have the right to obtain rectification of inaccurate personal data concerning you. - Right to erasure
In certain cases, you have the right to have information about you deleted before the time of our general deletion occurs. - Right to restriction of processing
In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in the future only process the information – apart from storage – with your consent, or for the purpose of the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the EU or for a Member State. - Right to object
In certain cases, you have the right to object to our otherwise lawful processing of your personal data. - Right to data portability
In certain instances, you also have the right to request copies of personal information that you have provided to us in a structured, commonly used, and machine-readable format and/or request us to transmit this information to another service provider (where technically feasible). - Right to lodge a complaint with a supervisory authority
You also have the right to lodge a complaint with a supervisory authority or another competent data protection authority about our processing of your data. This can, for example, be the data protection authority in your country of residence.
A list of all data protection authorities in the European Union and the European Economic Area can be found here: https://www.edpb.europa.eu/about-edpb/about-edpb/members_en.
Specific Services or Activities Provided by NIL
This Part II provides you with references to information on how we process personal information in relation to specific services or activities provided by NIL:
Terms for subscribing to NIL’s newsletter and email marketing
Terms for using our contact form
Terms for registering for a webinar
Terms for downloading a whitepaper, guide, customer case, or other materials
Cookie Policy – Use of cookies and the data they collect
Privacy Notice for California Residents
Introduction
This Privacy Notice for California Residents applies solely to visitors, users, and others who reside in the State of California (“consumers” or “you”) and supplements the information contained in the rest of our privacy policy and privacy terms.
What Information We Collect and How
We collect information that identifies, relates to, describes, is capable of being associated with directly or indirectly, with a particular consumer or device (“personal information”). In particular, we have collected the categories of personal information from consumers within the last twelve (12) months listed in the Part I above, in the special terms listed in Part II and in the Cookie policy.
We do not collect sensitive personal information such as Social Security numbers, driver’s license numbers, or medical information. We do not knowingly sell or share the personal information of individuals who are younger than 16.
In the preceding twelve (12) months, we obtained personal information about consumers from the following categories of sources:
- Information you provide to us directly, including for example, information provided in online forms (event registration forms, newsletter, and email subscriptions, contact forms, requests for different materials).
- Our subsidiaries and affiliates.
- Other sources, for example data received through cookies and similar identifiers from other parties. Please see our Cookies Information for a more detailed list of other parties we receive personal information from.
Use of Personal Information
We use the personal information we collect for communication, marketing, functionality and statistical purposes as described in more detail above in relation to the specific services or activities provided by Conscia.
Sharing Personal Information
We do not sell your personal information. We may however share your personal information with the following categories of third parties:
- Service providers: We engage third-party service providers to perform business purposes on our behalf, such as data analysis, email delivery, hosting services and marketing assistance.
- Affiliates: We may share your information with our affiliates for business purposes consistent with this privacy policy and the cookie policy.
- Legal obligations: We may disclose your personal information when required by law or to protect our rights, property, or safety, or that of our users or others.
Your Rights and Choices
The California Consumer Privacy Act (“CCPA”) provides California residents with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.
- Access
- You may have the right to request that we disclose certain information to you about our collection and use of your personal information, including a copy of the personal information we have collected. You have the right to know what personal information we collected about you, including the categories of information, the categories of sources from which the information is collected, the business purpose for use or sharing of the information, the categories of third parties to whom we disclosed information, and the specific pieces of information we have collected about you.
- Deletion
- You also may have the right to request that we delete personal information that we collected from you, subject to certain exceptions. Once we receive and verify your request, we will delete your personal information from our systems, unless an exception applies. If applicable, we will also notify third parties, service providers and contractors with whom we may have shared your data of your request for deletion.
- Correction
- You may have the right to request that we correct inaccurate personal information, considering the nature of the personal information and the purposes of maintaining your personal information. Upon verifying the validity of a verifiable consumer correction request, we will use commercially reasonable efforts to correct your personal information as requested. We may reject a request for correction if we are unable to verify your identity or if we determine that the contested personal information is more likely than not accurate based on the totality of the circumstances. If necessary, we may request that you provide documentation that the personal information is inaccurate.
- Opt out of the sale or sharing of personal data
- We do not sell personal information to third parties. We share personal information with third parties for the business purposes described in the privacy (including individual terms from Part II) and the cookie policy, including, without limitation, advertising, and marketing. You may opt out of such processing by not consenting to marketing cookies. You can always change this setting by clicking on the cookie icon in the bottom left-hand corner of our websites.
- Exercising your rights
- To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either:
・Calling us at +386 1 4746 500;
・Emailing us at [email protected];
・Sending us mail to NIL d.o.o., Baragova ulica 5, 1000 Ljubljana, Slovenia.
- Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer request related to your personal information.
- Non-Discrimination
- We will not discriminate against you for exercising your rights and choices, although some of the functionality and features available on the web sites may change or no longer be available to you. Any differences in the services are related to the information provided.
Data Retention
Retention periods are determined in in the Part I of the Privacy policy, in the special terms listed in Part II and in the Cookie policy.
Changes to Our Privacy Notice
We reserve the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will post the updated notice on our website and update the notice’s effective date. Your continued use of our website following the posting of changes constitutes your acceptance of such changes.
Contact Information
If you have any questions or comments about this notice, the ways in which we collect and use your information described above and in our Privacy Policy, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at [email protected].